Clinical Data Management Software System

Most Demanding Clinical Data Management Software System For Upcoming Year

Quick Summary: To enhance clinical efficiency, we must do more medical device research. To handle all essential research data we need a Clinical Data Management Software to manage and organize all important data. So, get prepared about upcoming year’s best CDMS software for get more accuracy in clinical trials. Read on!


As this year is about to end, we should be prepared for the upcoming year, 2024. To dominate the healthcare sector in the forthcoming year, you must know which clinical data management software is most in demand.

The recent research data explains the demand for clinical trial data management software solutions. The clinical trials are getting more complex. Thus, the need for exclusive clinical data management system software increases. The best data management in clinical trials simplifies data collection, integration, double data entry, and analysis.

You do not need to research which CDMS system is best for a clinical data manager for this year or next. We will discuss all the most demanding clinical data management tools for upcoming years.

Hang on and keep reading!

What Is CDMS- Clinical Data Management Software?

What Is CDMS- Clinical Data Management Software

Clinical data management software is an essential tool for a clinic management system. It is also known as Clinical Research Management Software or the clinical data and laboratory information management system or CDM or trial data management software. In addition, it is used in healthcare and medical research to organize and handle clinical trials or patient studies data. CDMS is like a digital assistant for researchers and healthcare professionals. It helps collect, clean, and store large amounts of data efficiently, ensuring accuracy and compliance with regulatory standards.

This software streamlines the data entry process, reduces errors, and facilitates collaboration among parties. It also assists pharmaceutical companies in tracking the progress of clinical trials, managing patient information, and generating reports for analysis. Clinical data management software plays a crucial role in drug development and in maintaining the integrity and reliability of data throughout the lifecycle of a clinical study, contributing to the advancement of medical knowledge and the development of new treatments.

How Does Clinical Data Management Software (CDMS) Work?

After understand what is CDM, Let’s have a look at how CDMS works:
How Does Clinical Data Management Work

Data Collection

CDMS facilitates the systematic gathering of patient information during clinical trials. It streamlines the collection process by providing electronic forms for researchers to input data. This ensures accuracy and standardization, reducing errors associated with manual recording. The software often integrates with various devices and systems to automate data capture, enabling clinical research associated with real-time updates and minimizing delays in the trial process.

Data Validation and Entry

After data collection, CDMs are essential for ensuring data accuracy and reliability. The software identifies errors or inconsistencies in the entered information through built-in remote data entry validation process and checks. This helps maintain data integrity by flagging discrepancies for review and correction. Additionally, CDMs enforce standardized data entry procedures, reducing the risk of human error.

Data Storage

CDMS efficiently stores vast clinical trial data. It employs secure databases to organize patient demographics, medical histories, and trial outcomes. These databases ensure data integrity and accessibility, allowing researchers to retrieve and analyze critical information quickly. It utilizes a standardized format for electronic data capture and entry, ensuring consistency in data formats across multiple sites and studies.

Data Cleaning

CDMS involves identifying and correcting errors or inconsistencies in clinical data. The software employs automated validation checks and manual review processes to detect anomalies such as data mine, missing entries, or discrepancies in high quality data. By systematically cleaning the data, CDMS ensures its accuracy and reliability. This process enhances the quality of clinical trial results, reduces the risk of errors, and complies with regulatory standards.

Query Management

In CDMS, Query Management resolves discrepancies or missing information in the collected data. When inconsistencies arise, the system generates queries that prompt investigators to address and rectify the issues. This iterative process ensures that the final dataset is accurate and reliable, contributing to the overall integrity of data collected during the clinical trial.

Audit Trials

CDMS also works as an audit and clinical trial database and serves as a detailed record of all activities performed within the system certified clinical data manager. This includes data entry, modifications, and user actions. These trails are essential for regulatory compliance and quality control, allowing researchers and regulatory authorities to trace and verify every step in the data management process. Audit Trails enhance transparency, accountability, and the credibility of clinical trial data.

Data Export and Reporting

It also works as a data exportation for statistical analysis and reporting by offering tools to extract relevant information from data transfer the system. Clinical researchers can generate reports and export data in various formats for analysis. This function enhances collaboration, decision-making, and the communication of findings, ultimately contributing to the success and efficiency of clinical research endeavors.

Security Measures

CDMs prioritize security measures to protect sensitive patient information. This includes encryption protocols, access controls, clinical data management systems, and audit trails. Encryption safeguards data during transmission and storage, preventing unauthorized access. Access controls restrict system entry to authorized personnel, ensuring only those with proper credentials can access and modify data. Audit trails monitor user activities, creating a detailed record of interactions with the system. Regular security assessments and updates further fortify the software against evolving threats.

Integration with Other Systems

Clinical Data Management Software integrates its data managers seamlessly with other systems. This integration enhances efficiency by enabling data exchange between CDMs and electronic health records (EHRs), laboratory information management systems (LIMS), clinic and electronic systems, clinic inventory management systems, and other relevant platforms.

Preferable Points Of Selecting CDMS

While selecting a clinical database management system, consider the following points:
Preferable Points Of Selecting CDMS

  • Customizability
  • Accessibility
  • Usability
  • Cost and Licensing
  • Integration Capabilities
  • Content Versioning
  • Performance and Speed
  • Secured
  • Content Analytics

List Of Top Clinical Data Management Software

List Of Top Clinical Data Management Software


MainEDC™ is a leading Clinical Data Management Software that simplifies the collection and management of clinical trial data. The platform ensures data accuracy and compliance with regulatory standards, ultimately enhancing the reliability of clinical trial results. MainEDC™ supports real-time collaboration among research teams, allowing for seamless communication and data sharing.

Specialty and Benefits Of MainEDC™ Are:

  • Electronic case report form (eCRF) design
  • Data validation
  • Drag-and-drop study designer
  • Integration with other clinical trial systems
  • Audit and inspections QA support
  • Mobile or web-based patient access via MainEDC™ ePRO
  • AI-powered medical coding


encapsia is an innovative clinical data management system that revolutionizes data handling in clinical trials. It provides a unified platform for data collection, management, and analysis, simplifying the complexities of clinical research. encapsia offers advanced features such as configurable eCRFs, real-time data visualization, and automated data cleaning algorithms. This software promotes efficiency by reducing manual errors and expediting the data review.

Specialty and Benefits Of encapsia are:

  • eSource
  • Home visit
  • Electronic Data Capture (EDC)
  • Real-time updates
  • Live and interactive data
  • discrepancy management
  • Insights
  • Data management and monitoring
  • Third-party data upload, review, and reconciliation
  • Medical coding
  • API integration

Dot Compliance

This CDMS works as a clinical data management workflow. It increases efficiency and optimizes data processes in the clinical research domain. Additionally, Dot Compliance facilitates efficient data collection, storage, and analysis, ensuring compliance with regulatory standards. With Dot Compliance, contract research organizations can confidently manage their clinical data and comply with industry regulations while establishing a more efficient and organized approach to data management.

Specialty and Benefits Of Dot Compliance are:

  • Quality event management
  • Training management
  • Audit management
  • CAPA management
  • Risk management
  • Complaint management
  • Deviations/Non-conformances
  • Supplier quality management
  • Regulatory Information Management
  • Electronic batch records


EDGE is another most popular software that acts as a clinical data manager. It provides a secure and centralized platform for data collection. This allows clinical data management associations to capture and manage clinical trials efficiently. Additionally, EDGE supports real-time data entry and validation which minimizes errors and improves the data quality and accuracy. This software adapts to diverse workflows, promoting flexibility in study designs.

Specialty and Benefits Of EDGE are:

  • Role based-access control and data encryption
  • Real-time workflow process capture
  • In-depth reporting capabilities
  • Customizable fields
  • Shared calendars
  • Case report forms
  • Statistically sound data
  • Electronic responsibility delegation log
  • Finance recording, tracking, and reports


VISION also helps in collecting, managing, and analyzing clinical trial data. It offers user-friendly data entry and validation interfaces, ensuring accuracy and compliance with regulatory standards. VISION enables efficient data integration, allowing researchers to collaborate and share insights easily. It is an advanced reporting tool that allows users to derive meaningful conclusions from complex datasets. Its secure and scalable architecture makes it suitable for various clinical research scenarios, enhancing overall research efficiency.

Specialty and Benefits Of VISION are:

  • Form libraries
  • DIY EDC builder
  • Cross-form operations
  • Create site forms
  • Quick database lock
  • Auto data cleaning
  • On-demand reporting
  • Archive in minutes
  • Media upload
  • Audit trail enabled

Castor EDC

Castor EDC, or Electronic Data Capture, is a versatile clinical data management software that simplifies data collection for research studies. It provides a customizable platform for creating electronic case report forms (eCRFs) without the need for coding skills. Castor EDC ensures data integrity through built-in data validation plans and checks, reducing errors in data entry. The platform supports seamless collaboration among research teams, allowing real-time data access and monitoring.

Specialty and Benefits Of Castor EDC are:

  • Advanced eCRFs builder
  • Database lock
  • Flexible user management
  • Audit trail
  • Up to 2GB large file uploads
  • Two-factor authentication
  • Field-level encryption
  • Automated pseudonym generation
  • Disaster recovery report
  • 15-year data retention
  • ePRO surveys

RealTime CTMS

RealTime CTMS is a Clinical Data Management software that streamlines clinical trial planning, tracking, and other data management activities. It provides a user-friendly interface for researchers, helping them efficiently organize and monitor various aspects of their studies. This software enables easy patient data tracking, study progress, and regulatory compliance. RealTime CTMS facilitates communication among team members, ensuring everyone is on the same page regarding study milestones and tasks.

Specialty and Benefits Of RealTime CTMS are:

  • Website and Facebook ads integration
  • Mobile app referral options
  • Financial tracking
  • Configurable progressive recruitment statuses
  • Patient referral metrics
  • Automated reminders
  • Email blast and mass texting campaigns
  • Individual, departmental, and company calendars
  • Task management
  • Patient visit tracking

Florence eBinders

Florence eBinders is a user-friendly electronic binder system that simplifies the management of regulatory documents in clinical trials. It replaces traditional paper-based systems with a digital platform, making it easier for research teams to create, organize, and access essential documents. Florence eBinders promotes collaboration by allowing authorized personnel to securely share and review records, fostering a more efficient and compliant document workflow.

Specialty and Benefits Of Florence eBinders are:

  • accelerates the document review process
  • Online document management
  • Remote access for sites, monitors, and auditors
  • Full compliant eSignatures
  • Permission-based access control
  • Project management
  • Flexible and custom binder structures
  • CTMS integration
  • Outlook email integration
  • Automated filing of centralized documents into eBindersn
  • EMR integration

Clinical Conductor

It streamlines and organizes clinical trial processes. In addition, it offers a user-friendly interface for researchers, allowing them to manage study data, participant information, and regulatory compliance efficiently. The software facilitates seamless collaboration among research teams, ensuring accurate and secure data collection. It also aids in maintaining regulatory compliance by using standard operating procedures and providing tools for audit trails and documentation. The software’s intuitive design minimizes the learning curve for users, making it accessible for both experienced researchers and those new to clinical data management.

Specialty and Benefits Of Clinical Conductor are:

  • Electronic consent
  • eRegulatory Management System
  • eSource
  • EDC
  • Research ROI reporting
  • Automated participant payments
  • Dedicated platform for sponsors, sites, and participants
  • Document sharing


ClinCapture is a leading clinical data management software known for its flexibility and scalability. This platform enables researchers to efficiently design and manage electronic case report forms (eCRFs). ClinCapture’s user-friendly interface empowers researchers to create customized data collection forms tailored to their specific study requirements. The software supports a wide range of data types, including text, numeric, and date fields, ensuring versatility in data collection.

Specialty and Benefits Of ClinCapture are:

  • ePRO
  • eCOA
  • eConsent
  • Randomization and trial supply management
  • eSource
  • Medical coding
  • Form versioning
  • Risk-based monitoring
  • Advanced integrations
  • Standard and advanced reporting and analytics

How Bigscal Can Help In Developing Clinical Data Management Software?

If the above CDMS won’t work for you, develop your own data management solution with us. We can assist you in developing emerging clinical data management software by providing scalable solutions. We have expertise in developing solutions that can organize, store, and manage large volumes of clinical data efficiently. Our software also simplifies the process of collecting, analyzing, and cleaning data from clinical trials. It will ensure accuracy and compliance with regulatory standards.

So, without further delay, reach out to us now.


Clinical data management requires embracing software systems that integrate the latest features and follow trends. All the above CDMS/CTMS are best and will be demanding in upcoming years. Their features, user-friendly interface, and commitment to data security make it a promising choice for streamlining clinical data processes.


Top clinical data management CDM solutions include Medidata, Oracle Clinical, and IBM Clinical Development. These platforms offer comprehensive features, data security, and compliance with industry standards. Their user-friendly interfaces and advanced analytics contribute to streamlined clinical trials, enhancing efficiency and ensuring reliable data management in healthcare.

Clinical data management involves collecting, cleaning, and managing data from clinical trials and healthcare studies. This process is critical for producing reliable and high-quality data, facilitating research, and ultimately contributing to informed decision-making in the field of healthcare.

The four phases of clinical data management are data collection, data entry screens, cleaning, and analysis. In the data collection phase, information is gathered from clinical trials. Data entry involves inputting this information into databases. Data cleaning ensures accuracy, and data analysis draws meaningful insights from the collected and processed data.

Clinical data managers need skills in data analysis, attention to detail, knowledge of regulatory guidelines, and proficiency in data management software. Effective communication, problem-solving, and organizational skills are essential. An understanding of clinical research processes and the ability to work collaboratively with interdisciplinary teams further enhance their capabilities in this role.

Data management in a clinical trial involves systematically collecting, organizing, and verifying data generated during the test. It ensures data accuracy, completeness, and compliance with regulatory standards. This process is vital for maintaining the integrity of clinical trial results and facilitating analysis to draw meaningful conclusions.