What is RPA?
Robotic Process Automation (RPA) is the use of software with AI (AI) and machine learning (ML) capabilities to handle high-volume, repeatable tasks that previously required humans to perform. a number of these tasks include:
- Addressing queries
- Making calculations
- Maintaining records
- Making transactions
There’s a standard misconception that automation is similar to robotic process automation, but this isn’t the case as traditional automation and RPA are different in many aspects.
Robotic process automation, on the other hand, imitates user behavior at the program (UI) level. The developer doesn’t have to worry about the underlying intricacies as long as the bot can follow the instructions.
Consider the method of onboarding a replacement recruit in a very company. Creating a replacement user account, email address, access rights, document retrieval, etc., requires coordination of data from several systems. The user account can automatically activate a template for that onboarding sequence using robotic process automation.
RPA can help assess, prepare, and make new employee data, initiate the mailing of offer letters, and streamline information across the systems.
Prior to robotic process automation, it’d take some hours to complete the onboarding formalities. Post Robotic Process Automation, however, the whole process can be drained in a matter of some minutes. This leads to the following:
- Automation can improve processes by one hundred pc
- Processing becomes 10 times faster
- Accuracy increases to 100 %
Global IT firms use RPA to automate their onboarding processes with the assistance of vendors like UiPath.
If you wish to find out more about robotic process automation and advanced intelligent applications, watch this “What is RPA” video to place you on the means. Get an outline of Robotic Process Automation concepts, the value-add it brings with relevant business use cases, and an understanding of the tools used.
What RPA is Not?
When you hear the term automation, you would possibly consider a robot doing its job with no human intervention. And yes, you’re partially right. However, you’ll have some misconceptions, such as
RPA bots cannot completely replace people because they are not humanoid robots and do not physically exist.
RPA bots do not possess mentation or decoding skills, which is why they can not replicate human cognitive functions.
Features of Robotic Process Automation
Rich analytical suite – RPA monitors and manages automated functions from that central console. This console offers fundamental metrics on robots, servers, workflows, etc. from anywhere.
Simple creation of bots – RPA tools enable the fast creation of bots by capturing mouse clicks and keystrokes with built-in screen recorder components.
Scriptless automation – RPA tools may automate any application in any department and work without using coding. Users with fewer programming skills can create bots through that intuitive GUI.
Hosting and deployment – RPA systems have the ability to automatically deploy hundreds of bots. Hence, RPA bots are installed on desktops and deployed on servers to access data for repetitive tasks.
Debugging – Some RPA tools must stop running to rectify the errors while other tools allow dynamic interaction while debugging. This might be one of the foremost powerful features of RPA.
Reduces cost – one of the important advantages of RPA is the quick reduction of cost. By automating tasks, a corporation can lay aside 30 percent of its total costs because software robots also cost a full-time employee.
Reduces operational risks – Some companies choose to outsource busy work to 3rd party organizations, and this comes with the danger of human errors and inefficiency. RPA offers a more robust solution—because the work stays in-house, there’s less operational risk.
Quality and accuracy – Processes with a high risk of human error are automated using RPA systems.
Scalability – With the assistance of Robotic Process Automation, companies can make adjustments supported by other crucial factors and might easily proportion or down operations pro re nata
Reduced workload – Automating tasks like report-making can significantly reduce the workload on employees, allowing them to target other critical tasks.
Increased customer satisfaction – Because accuracy is maintained and operational risks are minimal, customers receive quality content.
Improved business results – Since employees specialize in activities that add more value to the corporate, robotic process automation improves results which will be automated.
Types of Robotic Process Automation
01. Unattended/Autonomous RPA
Ideal for reducing work like completing processing tasks within the background. They don’t require any human intervention. These bots are often launched using:
02. Attended RPA
Activating these bots continues to exist on the user’s machine.
When embedded in an employee’s device
Auto-run supported on certain conditions
RPA client tool
03. Hybrid RPA
This is a mix of attended and autonomous bots.
These bots address front- and back-office tasks within the enterprise.
Robotic process automation helps automate that strenuous and monotonous jobs. Here are 11 services offered by RPA:
Open mail and attachments
Fill in forms and move files and folders
Follow if-then decision rules
Connect to system APIs
Extract structured data from documents
Make complex calculations
Monitor manual processes and learn how to that perform the
Copy and paste
Read and write to databases
Scrape data from documents
Login into web/enterprise applications
How Does RPA Work?
Robotic process automation includes four core stages:
Planning – During this stage, the processes to be automated are defined, which involves identifying the test objects, finalizing the implementation approach, and defining a transparent road map for the RPA implementation.
Design and development – During this stage, you start developing the automation workflows as per the agreed plan.
Deployment and testing – This stage typically includes the execution of bots. The deployment handles any unexpected outages.
Support and maintenance – Providing constant support help to identify and rectify errors.
In this article, the topic of robotic process automation was fundamentally explained. Due to its non-invasive integration into the existing system landscape, Robotic Process Automation can be easily introduced and initial processes can be automated quickly. This makes it a good way to approach the topic of digitization in your company or to expand it further.